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Article 5. Meetings

5.1   Annual Meeting

An annual meeting of the Division may be held at any appropriate time during the year. There shall be at least ten (10) days’ notice of the time, date and location of such meeting to members of the Division and such notice shall be printed in The Docket.

5.2   Special Meetings

Special meetings of the Division may be called by the Chair upon approval of the Council at such time and place as the Council may determine or upon the written petition of twenty-five (25) members of the Division. Such meetings, when called, shall be held at such time and place as the Council may determine. There shall be at least ten (10) days’ notice of the time, date, location and purpose of such special meeting to members of the Division. Such notice shall be mailed to the last known address of each member of the Division and shall be deemed given three (3) days after being sent via regular mail or one (1) day after being sent via overnight courier.

5.3   Regular Council Meetings

The Council shall meet one (1) time per month at such time and location as determined by the Council members. No separate prior notice shall be required for regular meetings.

5.4   Council Special Meetings

Special meetings of the Council may be called by the Chair or by three (3) members of the Council, at any time, provided that unless each Council member has been given seven (7) days’ prior written or oral notice of the meeting. An absence from this meeting shall not count as an absence for purposes of Article 3.4. The meeting shall be held at such time and place as may be designated in the notice.

5.5   Voting in Absence of a Meeting

When not assembled, the Council may act upon written submission by a majority vote of all of the members.

5.6   Quorum and Voting

Fifteen members shall constitute a quorum at any meeting of the Division and a majority of the Council shall constitute a quorum at any meeting of the Council. All binding action of the Division, or of the Council, shall be by a majority vote of the members present at any meeting at which a quorum is in attendance. Robert’s Rules of Order shall govern the proceeding.

5.7 Meetings by Electronic Communication 

Any of the Council members may participate in any meeting by any means of communication by which all persons participating in the meeting may hear each other during the meeting provided such Council members notify the Chair or Chair-Elect at least one day before any such meeting that they will be attending the meeting via electronic communication. A Council member participating in a meeting by this means is deemed to be present in person at the meeting.