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C-Brief Tips of the Week

OUTLOOK

November 13, 2014

Use “Conversation Clean Up” to Eliminate Redundant Messages

Outlook 2010 has a cool feature few people know about.  We’ve all sent an email to multiple people asking for their feedback.  As an example, Suzanne sends a message to four other people – either individually or on a list serve.  Bob will open Suzanne’s email and reply directly back to her.  Tom will also open Suzanne’s email and reply directly back to her.  Jim replies to the email sent by Tom, which now has Tom and Jim’s responses – but not Suzanne’s.  Conversation Clean Up evaluates the contents of each message in a conversation thread.  If the message is completely contained within one of the replies, the previous message is deleted.

For more information, and detailed instructions on using this feature, go to:

https://support.office.com/en-us/article/Use-Conversation-Clean-Up-to-eliminate-redundant-messages-4a0aa10b-8342-4f75-b78c-2b8ca23eca8d

Give it a try.  I’m sure you’ll love it!

Feel free to contact Reba Nance at reban@cobar.orgwith questions. 

 

July 24, 2014

Outlook – Deleting a Name (with an incorrect email address) from the Auto-Complete List in Email (and optionally removing all names from the auto-complete list)
The Auto-Complete List in Outlook is the feature that displays suggestions for names and email addresses when you start to type in the To, Cc or Bcc fields.  This can be incredibly helpful in saving time by automatically filling in the name of the recipient as you start typing.  The bad news is this feature is often the reason emails are misdirected.  What can be really frustrating is when it fills in an old email address, even though that email address has been deleted from your Contacts.

If you want to remove an auto-completed email address that is no longer accurate, here’s how:

1)      Start typing the name in the To field.  Outlook will display a list of names that begin with the name you just typed. 

2)      Select the unwanted email by using the UP ARROW or DOWN ARROW.

3)      Click X to delete the name and email. 

Outlook will now stop filling in the incorrect email!

Although auto-correct is a time-saver, some people have decided to turn it off so they must type the entire email address.  If you decide you want Outlook to remove all names from your auto-complete list, here’s how:

1)       Open Outlook and click on File

2)       Click on Options

3)       Click on Mail

4)       Under Send messages, click on Empty Auto-Complete List

If you want to turn Auto-Complete back on:

1)      Open Outlook and click on File

2)      Click on Options

3)      Click on Mail

4)      Put a check in the box next to Use Auto-Complete List to suggest names when typing in the to, Cc, and Bcc lines

Using the Auto-Complete function is a big time-saver.  If you use it, though, it is always best to take more last look at the addresses in the To, Cc and Bcc fields before you hit Send!

December 12, 2013

Built-In Detailed Search Capability in Outlook
We all have more emails than we can manage—which means it's difficult to find the one we're looking for.
Fortunately, there is very detailed search query syntax that's built into Outlook that allows us to perform pinpoint searches to quickly find what we're looking for. For instance, you can narrow your search using Boolean terms like AND, OR and NOT. You can also narrow it by date range or by a recipient you've put in the bcc line.
For a complete list of all search syntax and capabilities, click here.

APPS

June 25, 2014

Cool Free Hiking (and Walking) Apps
Summer is prime hiking season, and below are some apps that make it easier than ever to find great trails and help you keep track of hikes.  If you’re not the hiking type, you can use a couple of these to simply keep track of a walk around the neighborhood!
Chimani - Free apps for national parks - iOS and Android
https://itunes.apple.com/us/app/chimani-rocky-mountain-national/id460263036?mt=8
They have photos, auto touring maps, hiking trails, safety info, etc.
There's a different one for each park.
MapMyHike GPS Hiking - iOS and Android
https://itunes.apple.com/us/app/mapmyhike-gps-hiking/id307861852?mt=8 Includes elevation info, online journal hike, track distance hiked, calories burned and pace.
Upgrade to MVP by the month or year for more features.  I recently used this, and was pleased that it had kept track of the location of the trailhead (which was in a neighborhood) so I could easily hike it again.
AllTrails Hiking and Mountain Biking - GPS and offline topo maps - iOS and Android
https://itunes.apple.com/us/app/alltrails-hiking-mountain/id405075943?mt=8
Associated with National Geographic - upgrade to Pro version for $14.99 a year and have access to topo maps.  It includes GPS, topo maps, trail journal, etc.

EXCEL

September 4, 2014

View All Formulas at Once
Working with formulas in Excel can be frustrating.  We’ve all had this happen – you look at a spreadsheet formula and notice that the math is not working.  There are so many things that could be wrong.  It could be you’ve indicated the wrong cells; maybe it is adding when it should be subtracting.  The list is endless.  To fix it you have to take a look at all the formulas to see what’s wrong. 

You could click on each cell individually to look at the formula associated with that cell.  That can take a long time, and still won’t give you the big picture.  The easiest way is to look at all the formulas at once!

Here’s how:

Open the document

Press ~ (the tilde)

All the formulas will be displayed

When you want to go back to the document, press ~ again

ADOBE

 

MISCELLANEOUS

November 26, 2014

Alternate Way to Print When There is No "File" Heading or Printer Icon to Click On

Unfortunately, there are instances when there is no obvious way to print because there is no "File" heading, printer icon, or "Printer Friendly" text to click on.  Here’s how you can force the printer dialog box to come up so you can print.  By the way, this works on the Internet, Word, Outlook and other applications.

Press <Ctrl> and <p> together.  This will bring up the print dialog box that you were looking for.  The <Ctrl> <p> method is a shortcut and will work even if you do see "File" or other icons for printing.

October 30, 2014

Earn Free CLE Credits By Reading October Issues of The Colorado Lawyer!
The end of a CLE reporting year is coming up.  As a reminder, each October issue of The Colorado Lawyer  has selected articles that qualify for CLE credit. The links are below. Click on “CLE Credits and Test Information” in each issue for the particulars. Credit for reading articles is granted for two years only (the October 2012 issue will expire on December 31, 2014)  

http://www.cobar.org/tcl/tcl_vol.cfm?pubyear=2014&pubmonth=10 – for 6 credits (including 1 ethics)

http://www.cobar.org/tcl/tcl_vol.cfm?pubyear=2013&pubmonth=10 – for 6 credits (including 2 ethics)

http://www.cobar.org/tcl/tcl_vol.cfm?pubyear=2012&pubmonth=10 – for 9 credits (including 1 ethics)

Contact Reba Nance at reban@cobar.org with questions.


October 2, 2014

How to Recover Deleted Photos From a Memory Card
It’s easy to do.  You’re reviewing your photos from your once-in-a-lifetime trip which are stored on a memory card.  You inadvertently hit Delete and think they’re gone forever.  Maybe not!  CNet shows you how to use two programs – Recuva for Windows and PhotoRec for Mac.  Both options are free, but you need to act immediately before taking more pictures, removing the card from your camera, etc.

Check out http://www.cnet.com/how-to/how-to-recover-deleted-photos-from-a-memory-card/ for a video and detailed instructions to attempt to recover those photos.  It’s worth a shot, right?

Feel free to contact Reba Nance at reban@cobar.org with questions.

 

August 21, 2014

Colorado Code of Regulations is Now Included in Casemaker
The Colorado Code of Regulations is now included!  This means you can now include the Code in your one-stop search of all Colorado materials in one search.

To access the Code, be sure you’re logged onto the CBA website as a member. 

Click on the Casemaker logo on the left-hand side of the page, or type in www.cobar.org/casemaker to be taken to Casemaker directly.

• Click on Colorado
• Click on Code of Regulations
• Remember that you can search all Colorado materials in one search
• Go to the main Casemaker page
• Click on Colorado
• Enter your search in the search box

Casemaker will search all Colorado materials at one time (Attorney General Opinions, Case Law, Code of Regulations, Constitution, Federal Rules, Session Laws, State Court Rules, Statutes, The Colorado Lawyer, and Workers’ Compensation Decisions)

Feel free to email Reba Nance at reban@cobar.org with questions.

May 29, 2014

New Mac and IOS Attorney Resources
Heidi Alexander, my counterpart in Massachusetts, has just launched a set of resources for lawyers using Macs and iOS devices in their practice. She wrote a recent blog post launching the new resource: LoMac. They created a resource website and Google+ Community. The real genesis of LoMac comes from MILO members who wanted to meet up on a regular basis to share tips and ideas and to network. They will have regular in-person gatherings in Boston, but with options for remote participation. The kickoff event on Monday, June 9 will feature a demonstration by a local attorney on how she uses TextExpander (for Mac and iOS) in her practice. Colorado lawyers are welcome to join remotely. The discussion and product demo runs from 3 to 4 p.m., MDT. Heidi will be sure that everyone (including those joining remotely) has a chance to introduce themselves. You can sign up to participate remotely at Google+ Page.

Feel free to email me, Reba Nance, with questions.

February 20, 2014

Looking For Some Quick, Easy Help With Technology?
Tech Tuesdays could be the answer!  Tech Tuesdays are a complimentary series of 30 minute webinar-only programs scheduled on the fourth Tuesdays of the month.  They are recorded, so you can always go back and watch ones you've missed (or want to watch again!)  The next one is next week, Feb. 25 on Search Engine Optimization (SEO).  For more information (and to register) go to www.cobar.org/techtuesdays.
Some of the archived webinars include:

Archived Webinars:

How to Boost Your Network with LinkedIn
Presented by Frankie Cervantes of Frankly Communications
March 25, 2014

Search Engine Optimization (SEO)
Presented by Natalie Henley of Volume 9, Inc.
Tuesday, February 25 
Click here for the Slides
Click here to sign up for Volume 9's Blog

Adobe Acrobat: Beyond PDF Conversion
Presented by Leah Peabbles of DCNC
Tuesday, January 28

Using Your iPad at Work- Can You Ditch Your Computer?
Presented by Douglas I. McQuiston
Tuesday, November 19

How to Secure Your Wireless Network
Presented by Sue Borgos
Tuesday, October 22, 2013

Document Assembly For the Rest of Us
Presented by Hank Vanderhage
Tuesday, September 24, 2013

Setting Up A WordPress Website
Presented by Jake Eisenstein
May 28, 2013

WINDOWS

October 16, 2014

Five Free Windows Utilities

If you’re a Windows user, you’ll want to check out Rick Broida of CNET’s five favorite free Windows utilities.  Check it out at http://www.cnet.com/news/my-five-favorite-free-windows-utilities/?tag=nl.e796&s_cid=e796&ttag=e796&ftag=CAD7dba523

Included are a password manager, anti-virus software, a way to turn phrases you regularly type into hotkeys, a free alternative to LogMeIn for remote access, and a way to automatically detect where your cursor is.

Feel free to contact Reba Nance at reban@cobar.org with questions.


April 14, 2014

Using Microsoft Window's Snipping Tool
If you've never used the Snipping Tool—you're really missing out. This video will show you how to use the Snipping Tool to "snip" any portion of anything you see on your screen, save it, and then put it in a document, on a website, print it, put it in a note app such as Evernote, etc. It's really handy, and I guarantee you'll find a ton of uses for it.

WORD

September 18, 2014

Microsoft Word – Change the Default Back to Single Spacing

I recently upgraded to Word 2010 and created my first document.  The spacing was 1.5!  I had forgotten that in versions 2007 and 2010, Microsoft decided for us that documents should no longer be single spaced by default.  Maybe there’s someone out there who wants 1.5 spacing, but I’ve never met them.  Here’s how to change the default spacing for Word documents back to single spacing:

Click on the Home tab on the ribbon

Look for Change Styles in the Styles group (on the right-hand side)

Click on the small down arrow to the right of Change Styles

Hold your cursor over Style Set

Click on Word 2003 (which had single spacing as the default).  This changes the spacing for the current document only.

To change the default for all documents going forward, click the small down arrow to the right of Change Styles again and click Set as Default

That’s it!

For questions, feel free to contact Reba Nance at reban@cobar.org

July 10, 2014

Change the Default Open and Save Folder
By default, Microsoft Word tries to save new documents in your "My Documents" folder on your C drive. Using the same logic, when you click on "open" to open an existing document, it assumes the document is saved in the "My Documents" folder. Many people (if not the majority) want to save documents somewhere other than the "My Documents" folder on their C drive.

For example, if you save your documents to client folders in a drive other than C, here's how you can change the default location for documents to something such as G:\clients\documents. That way, the next time you click on "save as," the location will default to G:\clients\documents and all you have to choose is the individual client folder (depending upon how you've structured your directory.)

Here's how to do that in Word 2003, Word 2007 and Word 2010:

In Word 2003:

  • Open a new Word document;

  • Choose Tools and then Options from the toolbar;

  • Click on the File Locations tab;

  • Click on Documents under File Types;

  • Click on the Modify button;

  • Use the Look in: box to browse to the folder you want to use from now on;

  • Click on the folder name, then click on OK to select that location; and

  • Click on OK again, and that's it.

In Word 2007:

  • Click on the Microsoft Office button (the graphic on the top far left);

  • Click Word Options (near the bottom of the box);

  • Click Save (on the left);

  • Under Save Documents, next to the Default File Location box, click Browse; and

  • Select the new default folder and click OK, and you're done.

In Word 2010:

  • Click on File on the ribbon (upper left);

  • Click on Options (on the left);

  • Click on Save (on the left);

  • Under Save Documents, next to the Default File Location box, click Browse; and

  • Select the new default folder and click OK, and you're finished.

Feel free to email Reba Nance at reban@cobar.org with questions.

GOOGLE

 

 

INTERNET/WEBSITE

August 7, 2014

Updating Internet Explorer—Why It’s Worth It
There are many reasons to keep all browsers up to date on all of your computers. This week we are focusing on the benefits of updating Internet Explorer to the most current version—Internet Explorer 11—popularly referred to as IE 11.

  • Security: With each new version of Internet Explorer Microsoft boasts enhanced security; IE 11 is simply more secure than IE 10 and IE 9.

  • Safety of Personal Information:IE 11 has new and improved safety options to guard your personal data. Check them out here.

  • Compatibility and Speed: IE 11 is much more compatible with the latest website standards than its predecessors. The often overlooked component of browser performance, speed, has also been vastly improved in IE 11.

You can verify the version of Internet Explorer you are currently running by:

  • Opening Internet Explorer

  • Clicking Tools (the gear icon in the upper right hand corner)

  • Clicking “About Internet Explorer” in the menu

  • A box with version information will pop up

If you find that you are already using IE 11 and don’t remember installing it, it was probably installed as part of your Windows automatic updates.

If you are a Windows 7 user and find that you aren’t on Microsoft IE’s latest and greatest you can download and install by following the instructions from Microsoft here.

Interested in reading more about the benefits of IE 11? Check out this article from PCmag.com: Microsoft Internet Explorer 11 for Windows 7.

Contact Reba Nance at reban@cobar.org if you have questions.

May 15, 2014

Interactive Map of the Colorado Judicial Districts
There's a great interactive map showing all of Colorado's judicial districts at http://www.courts.state.co.us/Courts/Map.cfm

Hover your mouse over a district, click on it, and the link takes you directly to that district's website.  It couldn't be easier!  If you lose the URL above, we have put a link on the CBA's website: Go to www.cobar.org

Click on From the Courts in the upper left-hand corner.
Click on Colorado Judicial Districts at the top of the page.
Or you can download the map directly to your hard drive.
Feel free to email Reba Nance atreban@cobar.org with questions.

 April 25, 2014

Check out Legal Talk Network for Legal Podcasts
Legal Talk Network at http://legaltalknetwork.com is an online media network for legal professionals. Highlighting important issues and information in a talk show format, the podcasts featured on Legal Talk Network are hosted by leading professionals in the legal industry and feature high profile guests who share their experience and expertise. The programs are produced by professionals and are available on-demand through various channels, including on the Legal Talk Network website, iTunes, and iHeartRadio. Some of the recent topics include trends in legal technology, workers' comp matters, the un-billable hour, and much more!, The podcasts of Legal Talk Network are in the Top 10 for legal podcasts on iTunes, and flagship show Lawyer 2 Lawyer was named #1 on the ABA Journal’s list of the 5 Most Essential Podcasts for Law Firm Professionals.

 January 23, 2014

Customizing How Headers and Footers Print on Print-Outs of Web
You may have noticed that the printout of your web pages is missing the date it was printed, or maybe you’d like the Title of the page to print at the top left-hand corner instead of at the bottom.  Internet Explorer lets you decide what you want to print in the header and footer on web pages.  Or you can tell it to print nothing at all.  You can have up to 3 things on the header and 3 things on the footer (which appear on the left side, centered, and right side).  But you can also leave any of those 3 positions empty.  Tip - if you like the URL to print, you might put it on the footer on the left side and leave the center and right side empty so there’s more room to print the URL.  You can choose from the usual suspects (title, Page __ of ___, time, date, URL, etc.) but you can also put in something custom.  Here’s how to customize the header and footer that appears on print- outs of web pages:
1)  Open a webpage in Internet Explorer.
2)  Go to File, then Page Setup, find the section labeled Headers and Footers.
3) Use the drop-downs to choose which things you want printed.
Notice that you can also change the margins to allow more room.
4)  Click OK
That's it!
Feel free to contact Reba Nance at reban@cobar.org if you have questions.

March 6, 2014

Easy Ways to Encrypt Email AND Ensure You Don't Leave a Trail When You Browse the Internet
Email is a prime target for snooping. Encrypted email platforms can provide your clients with peace of mind. Encrypted messaging systems typically are Web-based and can provide the ability to securely store email and provide delivery tools for recipients to securely access it.Stories about governmentand business monitoring of citizens online have fanned interest in what can be done to remain anonymous. Attorneys are learning to expect that when they visit a website, their location, recent browsing history and interactions with other sites may be recorded. Less understood is what data is being gathered and how to prevent it.  The just-released March/April 2014 issue of ABA's Law Practice Magazine has a great article by Lincoln Mead that explains how entities can track where you go on the Internet - and what you can do to prevent it.  Click here ot find out more.