Search



Not a CBA Member? Join Now!
Find A Lawyer Directory
Find A Lawyer Directory

Calendars

C-Brief Tips of the Week

OUTLOOK

December 12, 2013

Built-In Detailed Search Capability in Outlook
We all have more emails than we can manage—which means it's difficult to find the one we're looking for.
Fortunately, there is very detailed search query syntax that's built into Outlook that allows us to perform pinpoint searches to quickly find what we're looking for. For instance, you can narrow your search using Boolean terms like AND, OR and NOT. You can also narrow it by date range or by a recipient you've put in the bcc line.
For a complete list of all search syntax and capabilities, click here.

October 3, 2013
 

Keep Track of Requests You've Made of Others in a Folder Called @WFF
This could be my all-time favorite tip. We often use email to ask someone to send us something, or check on something and get back to us, etc. Sending the email is the easy part. The hard part is keeping track of what you asked for and when, and then remembering to follow up when the person doesn’t get back to you. Today’s tip will show you how to use Rules in Outlook to easily keep track of all of this and then follow up with the person. I guarantee this will become one of your favorite tips, too! For more information click here.

June 13, 2013

Adding a Field to the Outlook Sent Folder
Trying to find a message in your sent folder but not seeing an identifying field, such as who you sent the email to, in your view pane? In this video tutorial, Reba demonstrates how to add fields to your Outlook folders.
Contact Reba Nance at reban@cobar.org with questions.

May 23, 2013

How to Move Emails Out of Outlook onto Your Hard Drive Using Adobe Acrobat
This week, Reba uses a video tutorial to demonstrate how to use Adobe Acrobat to move emails out of Microsoft Outlook onto your hard drive. Feel free to contact Reba Nance at reban@cobar.org with questions.

Tip of the Week - How to move e-mails out of outlook onto your hard drive using Adobe Acrobat from Colorado Bar Association on Vimeo.

 

May 9, 2013

How to change your default font for Outlook Messages
Did you know you can change the font size, style, and color for new, reply to, and forwarding messages? It’s so simple:

  1. Open up your Outlook
  2. For Outlook 2007 or earlier, click on tools in the menu bar. For Outlook 2010, click on File in the menu bar.
  3. Go to Options
  4. Then click on Mail Format for 2007 or earlier. For 2010 users, select Mail from the list on the left side of the window.
  5. You can then click the button for Stationary and Fonts.
  6. As you can see, you can change the font for new email messages, and also the font for Replying and Forwarding messages.
  7. Click on the Font button next to the font you would like to change.
  8. Outlook defaults to Calibri size 11. You can view the font in the “Sample Text” at the bottom of the new dialogue box. Feel free to play around with the font you would like.
  9. If you know which Font you want (i.e. Times New Roman), just type the first letter into the Font box. It will take you to all font options starting with that letter.
  10. Once you’ve found one you like, select that font, the size, and any formatting you’d like. Then click OK to exit the font selection window. You will have to click OK again to exit the Mail Formatting window.

Feel free to contact Reba Nance at reban@cobar.org with questions.

April 18, 2013

Change the Background Color so Categories Show Up Better (Or Just Change Things Up!)
I use categories in Outlook for a number of reasons. One thing categories allows me to do is look at my calendar and easily tell the difference between a meeting I have to attend, a presentation I'm scheduled to make, or a meeting in the office that I need to keep track of (but I won't attend).
Here's how to change the background in Outlook (give it a try - you can always easily change it right back!)

  1. In an open item, click the Microsoft Office Button (upper left-hand), and then click Editor Options (in the lower right-hand)
  2. Click Popular (upper left-hand), and then click the Color scheme that you want.
    1. A blue color scheme is the default, but some category colors (like shades of blue or purple) don't show up well. Try selecting Black or Silver. Black has the most contrast and colors really pop.

Give this a try. Even if you don't use categories, sometimes it's good to change things up and give yourself a whole new outlook!
Feel free to contact Reba Nance at reban@cobar.org with questions.

April 11, 2013

Outlook Calendar - Easily view several days side-by-side
Outlook calendar has a very cool feature that allows you to choose individual days from your calendar and then compare them side-to-side. Here's how:

  • Open your calendar
  • Choose the Day view
  • Click on the first day
  • Go to the calendar on the left-hand side of the screen
  • Put your cursor on the second day you want to view, hold down the key and click on that day
  • Go back to the calendar on the left again, put your cursor on the third day you want to view, hold down the key and click on that day.

Voila!  You now have all three days displayed side-by-side!
Feel free to contact Reba Nance at reban@cobar.org with questions.

January 31, 2013

Set Up a Recurring Appointment to Calendar Birthdays, Recurring Meetings, etc. With Just One Entry!
Outlook makes it incredibly easy to enter recurring meetings (or events) once and you never have to do it again by using the recurring appointment feature. Last week's tip (can we hyperlink this with the URL?) showed where to find information regarding rule changes and new rules. The trick now is to have a reminder to go in on a regular basis to check to see what's new. You can accomplish this by setting up a recurring appointment on your calendar. Here's how:

  • Open your Calendar
  • Click on New to create a new appointment
  • Fill in the Subject:, Location:, and add any notes you wish in the blank field at the bottom of the appointment
  • In the Options group at the top of the screen, click on Recurrence
  • In the Appointment time area Start: box, type in the start time (or click the down arrow and choose the time)
  • Fill in the End time the same way in the End: box
  • Now you're ready to select the Recurrence pattern
  • Choose Daily, Weekly, Monthly or Yearly - You will have different options depending upon which of these you choose (In our scenario, click on Weekly)
  • Type in 2 in the box [where it says Recur every ___ week(s)] to remind us to check every 2 weeks
  • Then click on the box to the left of the day of the week you plan to check the website for new or changed rules
  • In the Range of recurrence area, make sure the Start date in the box is the first day you want to check
  • Click OK and you're set!

This may seem complicated, but it's really not. Follow these steps, and you should only have to schedule recurring meetings once and they will be in your calendar until you decide to delete them.
Feel free to contact Reba Nance at reban@cobar.org with questions.

January 3, 2013

Create a New E-Mail Folder in Outlook That Will Appear at the Top of Your List of Folders
Creating folders in Outlook allows you to keep e-mails filed so you can easily find them. As you know, the folders you create are listed in alphabetical order. Here's how to create a new folder which shows up in alpha order, but forces the folder to appear at the top of the list.
Suppose I want to create a new folder to organize my e-mails regarding a CLE program entitled Valuing a Law Practice. If I create that folder, it will be listed alphabetically under V for Valuing. This means every time I want to access the folder, I will have to scroll through all my folders until I get to the Vs. If I want to have that folder appear near the top of list, I simply need to put in a special character before the V. All titles that begin with a special character will appear at the top of the list. Here's how:

  • Open Outlook Mail
  • Put your cursor over Inbox on the left-hand side
  • Right-click and choose New Folder
  • In the box for the name of the folder, type in a special character (such as a period, or the @ symbol) and then Valuing a Law Practice
  • Click OK
  • Now look at the list of folders on the left and you'll see the Valuing a Law Practice folder you just created, except it will be at the top of the list

Now you have the best of both worlds. Your folder is still in alpha order so you can easily find it, except now it's at the top of the list of folders!
Feel free to contact Reba Nance at reban@cobar.org with questions.

December 13, 2012

Create Polls in Outlook E-Mail Messages and Review the Results
The next time you need to e-mail a group of people asking whether they prefer Monday, Tuesday or Friday for a meeting, or Yes or No to whether they need to be on a routing list for a publication, try using the Voting Buttons feature.  Here’s how:

First, set up Outlook to process voting responses

  1. Open Outlook
  2. On the Tools menu, click Options
  3. Click E-mail Options, then Tracking Options
  4. To automatically record responses in the original item (your original e-mail), click on Process requests and responses on arrival box

Now open a new e-mail message

  1. In the Options tab, in the Tracking area, click on Use Voting Buttons
  2. Choose from among the options below:
    • Approve; Reject is good if you want authorization for something, such as a course of action
    • Yes; No is an easy way for a quick poll
    • Yes; No; Maybe allows an alternate response to simply Yes or No
    • Custom allows you to create customized responses (such as a choice from among Monday, Tuesday or Friday). If you choose Custom, you will see a Message Options popup window
  3. Click on the Use voting buttons box. Delete the default button names in the box to the right and enter the options you want, separated by semicolons (no spaces)
  4. Compose the message and click Send

To Review the Voting Responses

  1. Open the original message with voting buttons that you sent. This message is usually located in the Sent Items folder.

  2. On the Message tab, in the Show group, click Tracking. Note: Tracking does not appear until at least one recipient of the e-mail message has replied with his or her vote. You will see a list of everyone who has responded, the date and time they responded, and their vote.

Feel free to contact Reba Nance at reban@cobar.org with questions.

November 15, 2012

Changing the View That Opens When You Start Outlook
We all know how distracting it can be to start Outlook in the morning and be put into the Inbox. It’s difficult to be disciplined and not look through new e-mails immediately. Trying changing the default so Outlook opens to show your Calendar (or Task List) instead. Here's how in Outlook 2007:

  1. Open Outlook
  2. Click on Tools
  3. Click on Options (at the bottom of the list)
  4. Click on the Other tab (along the top)
  5. Click on Advanced Options
  6. Along the top you'll see Startup in this folder
  7. Click on Browse and choose the folder you wish (I would suggest Calendar, Tasks or Journal)
  8. Click OK and then OK again

The next time you open Outlook, the folder you have chosen will open by default. You might just increase your productivity!
Feel free to contact Reba Nance at reban@cobar.org with questions.

November 1, 2012

Save an Outlook E-Mail Message and the Attachment Together
We all receive emails with attachments. As you know, you can save the attachment to your hard drive and access it later. But what about the email message that transmitted the document? A message such as “This is the version that was approved by Bill.” can be critical information to have and it would be great if you could somehow keep that message with the attachment. You can! Outlook allows you to save a message and the attachment on your hard drive (just as you do with all your other documents). Here’s all you have to do:
Open the message with the attachment. Go up to the toolbar and click on the Office Button (in the upper left-hand corner). Choose “Save As,” and then “Save As” again. A dialog box will pop up and you can choose where you want to put the message and attachment. Pick a name for the message and then click on the down arrow to the right of “Save as Type.” Choose “Outlook Message Format” and then select “Save.” This will automatically save the message and attachment together as an Outlook message. Then you can go back into Explorer, find the file, open it, and you will have the attached document, along with the original message!
Feel free to contact Reba Nance at reban@cobar.org with questions.

May 5, 2012

Outlook Tip–Turn Off Notification of New Messages to Increase Your Productivity
By default, Outlook will notify you whenever you receive an e-mail. This can be very distracting when you're in the middle of doing something else and a pop-up appears in the middle of your screen. Here's how to turn off that notification in Outlook 2007:

  • Open Outlook
  • Choose Mail
  • Choose Tools
  • Choose Options
  • Choose Preferences (it should already default to this tab)
  • Choose Email Options
  • Choose Advanced Email Options
  • Under “When new items arrive in my Inbox,” you can choose from a number of different options.

They are:

  • Play a sound
  • Briefly change the mouse cursor
  • Show an envelope icon in the notification area
  • Display a New Mail Desktop Alert (default Inbox only)—this is the option you want to uncheck

If you still want to know when you receive a message, but you don’t want the notice plastered in the middle of your screen, choose “Show an envelope icon in the notification area.” By choosing this, you’ll get a much smaller notification in the lower right-hand corner of your screen, which will stay there for a short while and then disappear. If you don’t want any pop-up at all, simply uncheck that box, too.
Now you can direct your complete attention to whatever you're doing without an interruption from Outlook!
Feel free to contact Reba Nance at reban@cobar.org with questions.

March 15, 2012

Outlook: Save a Document with an Outlook Contact, Calendar, or Task Entry
There are times when it would be helpful to embed a document in a contact, calendar, or task in Outlook. For example, you might have a reception on your calendar and want to embed a PDF copy of the invitation in your calendar so you have it handy. You might have a copy of a list of errands you want to run on Saturday and you’d like to embed that list in your calendar entry for that day. Maybe you’re trying to help a friend get a job and you’d like to embed a copy of his résumé in your friend’s contact entry in Outlook. Perhaps you have a conference call with a client and you’d like to have a copy of the document to review.
Here’s how to easily embed a file/document in a calendar, contact or task entry in Outlook:
  • Go to the folder that contains the document you want to embed.
  • Right click on the name of the document and choose Copy.\
  • Open a contact, calendar item, or contact in Outlook. In the Notes area, right click in a blank space near the top and choose Paste.
  • Your document will now be imbedded in your Outlook entry!

Feel free to contact Reba Nance at reban@cobar.org with questions.

March 8, 2012

Outlook Tip – Shortcut for Adding Contacts Who Are With the Same Company
When you're in Microsoft Outlook 2007 and you're adding contacts that work at the same company (or you're adding an additional contact with the same company), you can save yourself the steps of re-entering the company's name, address, phone number and fax number, etc., each time you create a new contact. Here's how:

  • Open Contacts and select a contact that works for the same company as the new contact you'd like to create.
  • Click on the Contact tab (on the ribbon) and click on the down arrow to the right of Save & New
  • Select New Contact From Same Company from the drop-down menu. When you do, Outlook opens a new contact form and automatically populates the Company, Address, Business Phone Number, Fax number (etc.) fields with the information contained in the existing contact.
  • Enter or revise the information specific to the new contact you are adding.
  • Click Save & Close and you're finished!

If you have any questions, feel free to contact Reba Nance at reban@cobar.org.

February 16, 2012

Make Outlook Close the Original Message After Forwarding or Replying
Many of us spend all day in Outlook. We’ll open a message and then reply to it or forward it to someone else. When we reply or forward a message and hit Send, Outlook sends the message and then puts us back in the In Box where we do the same thing with another message. After a period of time, you’ll notice that you have a ton of messages open in Outlook. This is because Outlook doesn’t close a message that you open and then forward to someone else or reply to. Follow the steps below, and Outlook will automatically close the original message. Try it – I guarantee you’ll have fewer open messages at the end of the day!

Open Outlook
Click on Tools
Click on Options
You’ll be in the Preferences tab
Under E-mail, click on the E-Mail Options button (near the top right-hand of page)
Put a check mark in the box that says Close original message on reply or forward
Click OK

That’s all there is to it!  Feel free to e-mail Reba Nance at reban@cobar.org with questions.

February 9, 2012

Outlook—Disabling Forwarding and Reply to All
Outlook 2003 and 2007 both allow you to set up an e-mail form that will prevent recipients from forwarding your e-mails to anyone else as long as the sender and recipient both use Outlook. Although there are ways of getting around this—the recipient could cut and paste the content of your e-mail into another e-mail and then forward that—this isn’t as easy as simply hitting “Forward.” Plus, the cut-and-pasted e-mail would not have your “header” information on it, such as your name, your e-mail address, the time and date you sent the original message, etc.
The two links below contain detailed instructions to set this up. Even easier, click on the “Show Me” link and you will see a step-by-step video, with audio, that walks you through this. Note that the instructions show you how to prevent “Forwarding” and also prevent “Reply to All.” You can set up a form that does both, or simply create one to prevent “Forwarding.” The instructions are very straight-forward.

Feel free to email me at reban@cobar.org with questions.

January 19, 2012

Outlook Tip: Let Outlook Save You Time When You Type in Phone Numbers for Contacts
In my book, anything that saves time is a good thing. Outlook has a nifty feature that most people don’t know about. The next time you have a contact open and you’re adding a phone number, try this. Simply type all the numbers together such as 3038245320— i.e., no parentheses around the area code, no space between the area code and the number, etc. When you get out of the field as you normally would by pressing the TAB key or you use your cursor to get to another field, Outlook will magically put in the number with all the correct marks like this: (303) 824-5320. Wouldn’t it be great if more applications would do this!
Feel free to contact Reba Nance at reban@cobar.org with questions.

January 12, 2012

How to Get the Full E-mail Address When There's Only the Name of the Person
We often receive e-mails that are sent to groups of people. Sometimes the "To" field will have a complete e-mail address, and sometimes you will only see the name but no e-mail address. You might want to respond to a particular individual privately. The problem is all you can see is their name and not their e-mail address. If their name is in the header area ("To" or "CC") here's an easy way to get their address, too.
Open the e-mail and go to the header area (the header is at the top where you see "To", "CC", and "Subject"). Put your cursor over the person's name.
Right click and choose "Outlook Properties." Their complete e-mail address will be shown.
Note: this will not work if the person's name is in the text of the e-mail, or anywhere other than the header area.

APPS

May 30, 2013

Apps for Amateur Stargazing
Summer is around the corner and there's no better time for stargazing. Whether it's done from your own patio or from your campsite, there are lots of apps to help you identify what you're seeing.
There's a great article by Kit Eaton which appeared in the February 27, 2013 issue of The New York Times. It highlights the most well-known apps and includes both free and paid ones. Included are iOS (Apple) and Android apps.  Check it out at http://www.nytimes.com/2013/02/28/technology/personaltech/stargazing-apps-for-amateur-astronomers.html?_r=0

August 9, 2012

Translate Signs on your Apple or Android Device Using Word Lens
Natt Garun of Digital Trends writes:
“Back in 2010 when the translation app Word Lens premiered, we were pretty blown away by the technology. Developed by Quest Visual, the app is capable of translating foreign languages into English and vice versa in real time, detecting words based on visual text seen on your camera. No typing, or speaking, no fussing around trying to find accent marks for particular word spellings. Just hover your phone to a written sign and receive an immediate translation, drawn right on the sign as if it was naturally there. At last, the app has finally expanded to Android users.”
Click here to read Garun’s article on the World Lens app for Apple and Android devices.

May 17, 2012

Google Mobile’s Free Mobile Search App Lets You Conduct Hands-Free Searches on Your Smart Phone
You may have heard of Siri – Apple’s intelligent “personal assistant” that allows you to use your voice with your iPhone 4S to send messages, schedule meetings, place phone calls and more.  Not all of us have access to Siri (or even want to.) Did you know that Google has a free app for both Apple devices (iPhones and iPads) and Android devices which uses voice recognition so you can simply speak your search? Typing in Google searches on your smart phone can be very difficult. The keyboard and screen are small, making it frustrating and time-consuming. That’s where the Google Search app comes in. Install it for free and use it to Google anything using your smart phone. For instance, you might be out running errands and decide to stop by a Home Depot. Pull out your phone, open Google Search, and click on the microphone icon. Say “address for Home Depot in Lone Tree Colorado.” The app will use voice recognition software to run your search through Google and you’ll get a list of results just as you would if you had typed in the same search in Google.
Google Goggles lets you conduct a search using an image.  Simply take a picture of a landmark, a book cover, or even a wine label and perform a search on the image. Again, all hands-free!
Go to http://www.google.com/mobile/google-mobile-app_exp/index.html for information on Google Mobile Apps for both Apple and Android. The page has a link to download from Google Play for Androids or iTunes for Apple. There is also a link to short videos showing you how to conduct voice-activated and image searches.  Check it out when you get a chance!
Feel free to contact Reba Nance with questions at reban@cobar.org.

April 5, 2012

Check Out the Air Display App for PCs or Macs
If you’ve never used two monitors, you’re missing out on a great productivity tool. After using two monitors for so many years, it would be very hard for me to go back to just one monitor.
One of the things I miss most when I travel is the ability to use a second monitor. Enter Air Display by Avatron Software, Inc. For $9.99 you can now use your iPad or iPhone as a second monitor. It works with both Macs and PCs and the money is well worth it. Ok, I agree the iPhone screen is pretty small as a second monitor, but it works really well on an iPad.
If you don’t currently use a second monitor, be sure to check out next week’s tip. Without exception, every person with whom I’ve spoken about using a second monitor agrees—they would never go back to just one.
Next week’s tip will explain how you can easily and inexpensively set up two monitors in your own office. I guarantee you'll love it.
Feel free to contact Reba Nance at reban@cobar.org with questions.

March 1, 2012

iPhone – Google Maps
If you own an iPhone, you have Google Maps already installed. Google Maps is a great application that allows you to view maps and get directions.
To conserve its battery, your iPhone will automatically turn off in a short period of time if you’re not actively using it. This means that if you’re trying to follow directions using Google Maps, your phone will keep turning itself off and you will have to keep turning it back on while you’re driving. Obviously this is not very safe— and it's exceedingly annoying. Here’s how to change your settings so your phone will stay on while you’re following directions.

– Press the Home button on your phone
– Slide the button to unlock your phone (as you normally would when you want to use your phone)
– Tap Settings
– Scroll down and tap General
– Scroll down and tap Auto-Lock
– The default locks your phone after one minute – Tap Never
– Now open Maps and your phone will stay on while you use it.

Important Reminder – Change your auto-lock setting back to one minute (or from one-five minutes). If you don’t, your battery will not last nearly as long. Also be sure your phone is fully charged before using Maps on a long trip.
Feel free to contact Reba Nance at reban@cobar.org with questions.

ADOBE

May 23, 2013

How to Move Emails Out of Outlook onto Your Hard Drive Using Adobe Acrobat
This week, Reba uses a video tutorial to demonstrate how to use Adobe Acrobat to move emails out of Microsoft Outlook onto your hard drive.

March 6, 2013

Let Acrobat Read Your Document Aloud! - Works with full version of Acrobat and Reader
**Caveat: This works with the full version of Acrobat - and it should work with the free Reader version as well.**
If you have Acrobat, take advantage of the "read aloud" feature to have your computer read your document aloud. This is a great tool for proofreading or listening to your document for readability. You need to have your computer connected to speakers and the volume turned up. Or you can try it without speakers if your hearing is better than mine! Here's how:

  • Open a .pdf document
  • Go to the toolbar at the top of the document and click on View and then Read Out Loud (at the bottom of the list of choices). You may need to click on Activate Read Out Loud first.
  • Choose Read This Page Only or Read to End of Document
  • To Pause or Stop, go back to the toolbar, click View and then Read out Loud. Then click on Pause or Stop.

You can set your preferences for volume, voice, speech attributes and reading order:

  • Go back to the toolbar at the top of the document and click on Edit then Preferences and then Reading (on the left-hand side). Now make your selections.

Feel free to contact Reba Nance at reban@cobar.org with questions.

MISCELLANEOUS

February 20, 2014

Looking For Some Quick, Easy Help With Technology?

Tech Tuesdays could be the answer!  Tech Tuesdays are a complimentary series of 30 minute webinar-only programs scheduled on the fourth Tuesdays of the month.  They are recorded, so you can always go back and watch ones you've missed (or want to watch again!)  The next one is next week, Feb. 25 on Search Engine Optimization (SEO).  For more information (and to register) go to www.cobar.org/techtuesdays.
Some of the archived webinars include:

Archived Webinars:

How to Boost Your Network with LinkedIn
Presented by Frankie Cervantes of Frankly Communications
March 25, 2014

Search Engine Optimization (SEO)
Presented by Natalie Henley of Volume 9, Inc.
Tuesday, February 25 
Click here for the Slides
Click here to sign up for Volume 9's Blog

Adobe Acrobat: Beyond PDF Conversion
Presented by Leah Peabbles of DCNC
Tuesday, January 28

Using Your iPad at Work- Can You Ditch Your Computer?
Presented by Douglas I. McQuiston
Tuesday, November 19

How to Secure Your Wireless Network
Presented by Sue Borgos
Tuesday, October 22, 2013

Document Assembly For the Rest of Us
Presented by Hank Vanderhage
Tuesday, September 24, 2013

Setting Up A WordPress Website
Presented by Jake Eisenstein
May 28, 2013

November 14, 2013

Free Microsoft Templates
Microsoft's website has many free templates that you can download. Check it out a microsoft.com. You can search by keyword, category, or the application (Word, Excel, etc.)
The templates include everything from expense reports (with built-in formulas), to charts you can use to keep track of basketball tournament pairings, to business cards. There is truly something for everyone. As you look them over, don't forget that they are customizable - you can add the name of your law firm, change the name of the document, the headers, etc. Even if you find a template with a layout and graphics that you like, but it was designed for a different purpose, you can download it and change those features. I guarantee you'll find something you can use!

September 19, 2013

Tech Tuesday on TheFormTool—Tuesday, Sept 24
Join us for the next 30-minute Tech Tuesday presentation on Tuesday, Sept. 24 at noon, where Hank Vanderhage will show how he uses the free version of TheFormTool to create simple automated form documents. He also will review advanced features in the Pro version ($89) that allow your form documents to automatically insert alternative text, perform math functions, and make singular/plural and pronoun changes based on your answers to a question-and-answer table. Click here for information on this and on all of our Tech Tuesday programs.

August 22, 2013

Sign up for the ABA’s Law Practice Today Complimentary Webzine!
Receive a complimentary emailed subscription to Law Practice Today—the ABA Law Practice Management Section’s monthly webzine. It brings you the most current information and trends, in the legal industry, by delivering anecdotes from professionals in the field of law. Click here to view the August 2013 edition. To sign up, email Sue Bertram.

August 8, 2013

How to Take a Screen Shot of Whatever is Displayed on Your Screen
There are times when we’ve all wished we could print a copy of what is showing on our computer screen. If you’ve ever tried pressing the Print Screen key on your keyboard, you know that nothing happens. This video will show you how to capture and save a copy of whatever is on your computer screen.

 

 

May 2, 2013

Calling All Mac Users!
Tired of being told there is no law office software for your Macintosh computer? There are actually quite a few excellent software tools designed specifically for Mac users, and a great website dedicated to providing basic information on this subject. For helpful advice and a laundry list of law office software applications that run on the Mac, including law office management, time and billing, and practice-specific applications, visit
www.macattorney.com. You can also get the MacAttorney Newsletter FREE and be kept informed about the very latest law office software.
Feel free to contact Reba Nance at reban@cobar.org with questions.

 

February 7, 2013

Excel Spreadhsheet With Formuals to Compute Time
It's a good practice to have your staff keep track of the number of hours they work each day. Even if you don't  have staff, you may want to know how many total hours you spend in your office. While it can be a challenge to remember to write down when you arrive, take lunch and then leave for the day - the biggest obstacle is then adding all that together.
We've posted an Excel spreadsheet at www.cobar.org/repository/LPM Dept/Copy of time2013 CBA Only.xlsx that you're welcome to download.
It covers each month for 2013 and has formulas built in that easily let you keep track of time. Enter the time you start working each day, the time you stop for a lunch break (if you do), and the time you stop working. Additionally, there are columns that let you keep track of additional hours you spend working in the evenings.
The spreadsheet will automatically compute the total time so you can easily see how much time you (or your staff) is in the office each week and the grand total for the month. You can also keep track of vacation and sick time.
Here are a few tips to keep in mind when you use the spread sheet:

  • Enter your name in the appropriate cell at the top of each month
  • There are hints built in that you'll see if you hover your mouse over a cell
  • If you enter any time that has a 00 in it - (i.e., 6:00 a.m., 7:00 a.m., 8:00 a.m., etc.) you only need to enter the number and either an "a" or a "p" (without the parentheses)
  • For example, 5:00 p.m. is entered as 5 p and 8:00 a.m. is entered as 8 a
  • If you enter a time with a value other than 00 after the colon, you need to enter the entire number followed by an a or a p
  • For example, enter 5:30 p.m. as 5:30 p and enter 8:45 a.m. as 8:45 a

No one likes to keep track of their time. But this self-computing spreadsheet makes it a lot easier!
Feel free to contact Reba Nance at reban@cobar.org with any questions.

February 28, 2013

Protective Case/Battery Booster Extends Your Smartphone Battery Life (By a Lot!)
Over time, smartphone batteries don't run as long on a full charge. Add to that the fact we often forget to plug in our phones to charge.
I was recently on a trip with a girlfriend. Her son was taking his family to Disneyland. He was walking out the door when he noticed his phone was only 50% charged. Based on his battery life, he knew his phone would only last a few hours before dying. The solution? My friend offered to loan her son her Boost Case. Basically, a battery boost case acts as a protective case for your phone, but it also acts as an extra battery! When you put your phone in a boost case, the phone pulls power from the case first before using its own power. This means you can go a *lot* longer before your battery dies. Fortunately, they had the same phone so he substituted her case for his. They stayed very late and his phone still had 50% battery power left! 
There are many models and manufacturers on the market. Try Googling battery boost case and you'll find links to reviews, models, features, etc. Before you purchase one, make sure it will work with your specific make and model phone.

Some market leaders are:
Boost Case at www.boostcase.com
Mophie at www.mophie.com
Seidio at www.seidio.com
Hyperion - through Amazon.com

At a cost of between $30 and $80, you don’t need to worry about a dead battery again!
Feel free to contact Reba Nance at reban@cobar.org with questions.

June 27, 2013

New Casemaker Feature Automatically Includes Citation with Copied Text
We received requests from CBA members for this feature—we relayed it to Casemaker and they added it! Suppose you’re drafting a brief and you want to include some text from an opinion. You could always go into the case, highlight the text, copy it and insert it into your document. But then you’d have to go back and type in the citation yourself. Now, the text you copy automatically includes the citation! Watch the video to see how.

 

December 27, 2012

Check Out TinEye—a Reverse Image Search Engine
TinEye is a reverse image search engine that lets you find out where an image came from, how it is being used, if modified versions of the image exist, or to find higher resolution versions. It is the first image search engine on the web to use image identification technology rather than keywords. To use it, go to tineye.com. You can either upload an image from your hard drive, or enter a URL of a website that displays the image. There is a short three minute video at tineye.com about which explains how the website works. The service is free for non-commercial searching.
Feel free to contact Reba Nance at reban@cobar.org with questions.

November 29, 2012

Find "Filler" Items to Score Free Shipping at Amazon
With the holidays almost here, lots of us are shopping online. One of my favorite websites for online shopping is Amazon.com. I like it because it features honest reviews written by real people. You can also see a picture of the item, you can peruse a book (look at table of contents, etc.), you can create a wish list, and much more. And -- they offer free shipping for an order filled by Amazon that is $25 or more. Free is good!
But what if you're $3.99 shy of a $25 order? Admit it - you've probably purchased an additional item for much more than $3.99 just to get up to $25 for free shipping!  But there's help! Filler Item Finder at www.filleritem.com and FillerSeek at http://www.fillerseek.com/ are two websites tied in with Amazon that will find something sold by Amazon for $3.99! Check out Makeuseof at http://www.makeuseof.com/tag/top-5-amazon-filler-item-finders-qualify-free-shipping/ for a review of the Top 5 Amazon Filler Item Finders.
Feel free to contact Reba Nance at reban@cobar.org with questions.

October 18, 2012

Tip of the Week is Archived
Did you see a Tip of the Week that you found helpful but forgot to save? Good news! The tips are now being archived and categorized for easy access on the Law Practice Management pages. You can now access all tips from January 2011 to present. Tips cover a wide range of topics, including AppsOutlookWindows, and more.
Feel free to contact Reba Nance at reban@cobar.org with questions.

October 4, 2012

Controlling Your iPhone With Ten Hidden Controls on iPhone Headphones (or any headphones with a mic and remote)
iPhone headphones do much more than simply act as headphones. Below are links to a video and text that outline 10 hidden headphone controls that will make your life much easier! Unfortunately, I couldn't find compare headphones that work with Android devices.
Check out this three-minute video that shows how to use the ten controls - http://cnettv.cnet.com/10-hidden-controls-iphone-headphones/9742-1_53-50129598.html
If you'd rather read about them, check out the text at http://howto.cnet.com/8301-11310_39-57494051-285/ten-hidden-controls-of-the-iphone-headphones/
Feel free to contact Reba Nance at reban@cobar.org with questions.

September 6, 2012

Free, Unpublished Opinions of the Court of Appeals Available Via Email
On request, the Court of Appeals will now send a copy of an unpublished opinion directly to your email! All you need to know is the case name and case number. Go to their website to fill out the form. Hit “submit,” and your request will be answered by 5 p.m. the following business day. It's just that easy!

August 16, 2012

“Shake” Your Desktop to Unclutter It
If you frequently have multiple windows open at the same time, your desktop can look cluttered. With the Windows 7 “shake” feature, you can easily minimize all open windows except the one you’re working on. Here’s how:

1. Using your mouse, click and hold the title bar of the window you want to remain open on the desktop, and quickly move your mouse back and forth to “shake” it. All other windows should minimize to the taskbar.
2. Repeat to re-open the windows.
3. You can press the Window key + Home key combination for the same result.

August 2, 2012

Automatically Scrub Metadata Using Payne Consulting’s Metadata Assistant—The CBA’s Newest Member Benefit!
Ethics Opinion 119: Disclosure, Review, and Use of Metadata, requires to you know what metadata is and how to get rid of it. In a nutshell, metadata is "data about data." Every time you create a new document, information about the document is automatically generated. This information can include the name of the person who created the document, the organization they're with, the path where the document is stored on your hard drive, and more. Additionally, user comments and track changes can also be a part of the metadata that's available to someone viewing a document.
Metadata Assistant is a product that will scrub the hidden metadata in a document so you no longer have to worry about divulging confidential information. You can configure it to automatically ask you if you want to scrub a document whenever you send out an e-mail with a document attached.
Go to Payne Consulting at payneconsulting.com. They can help you select the metadata product that best meets your needs. You must call or email them to get the discount. There’s no code to use. CBA members get a 20 percent discount off the regular price of $80 for retail version of Metadata Assistant 2 and $89 for the retail version of Metadata Assistant 3. You get 20 percent off any of their products. To receive the discount, you must call them. 1-888-GOPAYNE (888-467-2963).
Feel free to contact Reba Nance at reban@cobar.org with questions.

July 12, 2012

Password Managers
Using passwords to log onto websites ensures your information is kept secure. The tough part is remembering all your passwords. Different websites require different parameters for passwords. One might require a minimum of seven characters, while another might require a password containing one special symbol, one capital letter, one number, etc. Even if you wanted to, there is no way you could use the same password for every site you visit. Besides, it would be a very bad idea to use only one password.
The worst way to keep track of passwords is the “sticky note method”—although we all know people who rely on this as their mainstay! Enter password manager software. There are a number of excellent free or inexpensive applications that will allow you to keep track of all your passwords—without the sticky notes. Some will even work with mobile devices or allow you to store your credit card info. I know a number of “techies,” and they all use some form of password manager, almost without exception. The two detailed reviews below include all of the market leaders in password management. Check them to find out whether one best addresses your unique needs.
Best Password Managers: Top 4 Reviewed
InfoWorld's Review of Password Managers
Feel free to contact Reba Nance with questions at reban@cobar.org.

June 14, 2012

What to Do if Your iPhone Gets Lost or Stolen (Including What You Must Do *Before* That Happens!)
The New York Times has a great blog on personal technology entitled Gadgetwise. I highly recommend it. According to their website: “Gadgetwise is a blog about everything related to buying and using tech products. From figuring out which gadget to buy and how to get the best deal on it to configuring it once it’s out of the box, Gadgetwise offers a mix of information, analysis and opinion to help you get the most out of your personal tech.”
The most recent posting on June 12 is devoted to missing iPhones. It explains what to do if your iPhone goes missing, including steps you need to have taken before it goes missing in order to be able to track it. Check out the blog here -http://gadgetwise.blogs.nytimes.com/2012/06/12/qa-tracking-a-missing-iphone/?ref=iphone.
Feel free to contact Reba Nance at reban@cobar.org with questions.

May 24, 2012

“Document Assembly for the Rest of Us”—TheFormTool’s Basic Version is Free and the More Powerful Full Version is Only $89!
Studies show the average law firm spends upwards of 30 percent of its time creating documents, most of which are repetitive. This area should be low-hanging fruit for improving productivity. The problem has been that most solutions are expensive, complex, and time consuming to install, learn, and program.
TheFormTool has changed all that. There is an extremely powerful free version, and an $89 “full” version that incorporates sophisticated math, pronouns, and more. It installs in less than a minute. (Open the zip file, click on TheFormTool document, review the four steps, close Word, open Word, look for TheFormTool in Word’s menu bar. You’re done.) The website has a very short video that shows you how to take your own forms and convert them in literally minutes. If you’re not sure you want to shell out $89, try the free version first. I’m convinced you’ll see how easy it is to use and you’ll want the more powerful full version. I’m told you can install the full version right on top of the free version with no problem.
TheFormTool handles pronoun/verb/gender/singular/plural agreement, conditions and choices, dates and offsets, lists and Boolean logic. TheFormTool PRO 2.0 added 24 math functions, including payments. They have an update scheduled next week which will add complex conditional linking and the ability to compare text and math answers when deciding whetherto include specific language.
The website and community forum are customer-focused and the service desk is committed to responding within two hours. In fact, when I suggested an improvement to the installation process, the service team promised to include my idea in the next update.
Feel free to contact Reba Nance at reban@cobar.org with questions.

WINDOWS

April 3, 2014

Using Microsoft Window's Snipping Tool
If you've never used the Snipping Tool—you're really missing out. This video will show you how to use the Snipping Tool to "snip" any portion of anything you see on your screen, save it, and then put it in a document, on a website, print it, put it in a note app such as Evernote, etc. It's really handy, and I guarantee you'll find a ton of uses for it.
Feel free to contact Reba Nance at reban@cobar.org with questions.

May 16, 2013

Use Problem Steps Recorder to Record and Save Steps You Take On Your Computer
This is a useful tool if you're having problems with your computer and you want to document those so an IT professional (or a savvy friend) can help you solve them, AND it's also used by people who create a lot of documents with screenshots or need to document procedures.
It creates a screenshot of each action you take on your computer, describes each action in plain text, notes the exact date and time the action took place and also allows you to add comments (annotations) at any time during the recording.
Go to http://windows.microsoft.com/en-US/windows7/How-do-I-use-Problem-Steps-Recorder.
Microsoft's website will walk you through how to record and save the steps, send the problem steps in an e-mail, annotate the problem steps and adjust the settings. You can adjust the settings to disable screen capture if your screen contains personal or confidential information that you don't want to share with the person helping you.
Give it a try! Feel free to contact Reba Nance at reban@cobar.org with questions.

December 20, 2012

Access Recently Opened Documents Using the “Recent Items” Feature
There are a number of ways to quickly access documents you’ve recently opened. In a previous tip, I explained how to easily access documents when you already have that application open. However, there’s an easy way to access recent documents even if the application isn’t open. This feature is automatically activated in Windows XP, but you must proactively change a setting in Windows 7. Here’s how:

  • Go to the Desktop
  • Right click on the Windows Start icon located at the bottom left-hand corner
  • Choose Properties
  • On the Start Menu tab, click on Customize
  • Scroll down and check the box in front of Recent Items
  • Select OK
  • Select Apply and then OK again

Now the next time you want to access a recently opened document:

  • Go to the Desktop
  • Click on the Windows Start icon
  • Hold your cursor over Recent Items (in the grey area to the right)
  • A list of your 15 most recently opened documents will appear
  • Select the one you want and it opens automatically

I guarantee you’ll use this function daily!
Feel free to contact Reba Nance at reban@cobar.org with questions.

October 25, 2012

Windows Logo Key “Fave 10” Shortcuts
“Sometimes small bits of information that would make our day more efficient are overlooked (or forgotten). But over the course of a work year, [fewer] keystrokes here—and fewer mouse reaches there—can add up to a lot of time saved!
Judicious use of the Windows Logo key is one of those simple ways you can easily work smarter, with very little up-front effort—great bang for your keyboarding buck.” Read Vivian Manning’s, Windows Logo Key “Fave 10” Shortcuts at attorneyatwork.com.

August 23, 2012

Use Checkboxes to Select Multiple Files in Windows
By pressing CTRL and then clicking on every file you would like to select, most of us use the keyboard and mouse combination to select multiple files to copy, delete, or move in Windows Explorer. Sometimes, you click the wrong file, causing you to stop and figure out which files to select or unselect—sometimes even starting all over. There’s an easier way to select multiple files in Windows 7 using only your mouse, via check boxes. Here’s how:

  1. In Windows Explorer, click Organize, and then select “Folder and search options.”
  2. Click the View tab.
  3. In Advanced Settings (which is already displayed), scroll down and check the box next to “Use check boxes to select items.” Click Apply and then OK.
  4. From now on, when you hover your cursor over a file in Windows Explorer, a checkbox will appear next to it; click it to select the file. Once a file is selected, the checked box remains next to it; if you uncheck it, the box will disappear when you move your mouse away.

WORD

February 21, 2013

Repeating Heading Rows in Word Tables
In a Word table, the heading (or header) row is the first row in the table -- the one that usually describes what each column contains. Without a heading row, readers can't tell what the information in a table is or means. Making sure that the heading row appears on a new page if the table breaks across pages is absolutely essential. Here's how to create a header row that shows up even if the table continues on to multiple pages

First, create the table:

  • Click on Insert (on ribbon at top)
  • Click on Table
  • Click on Insert Table
  • Choose the number of columns, number of rows, etc.

Next, type the table:

  • Type your table
  • Then go back up to the top row, where you've typed the text that you want to be the header row
  • Highlight the top row going across
  • Then click on Layout (on the ribbon at the top of the page - all the way to the right-hand side)
  • Click on Repeat Header Rows

That's all there is to it!
Feel free to contact Reba Nance at reban@cobar.org with questions.

January 10, 2013

Striking Through Text
Suppose you have a To Do list with ten separate items. You finish the first item. You could delete it, of course, but it might be more helpful to leave it on the list and strike through it as you would if you were using an ink pen. Here’s how:

  • Select the text you want to strike through
  • Click on the Home tab
  • In the Font group, click on the icon with the strike through symbol. It looks like this – abc

It’s that easy!
Feel free to contact Reba Nance at reban@cobar.org with questions.

December 20, 2012

Access Recently Opened Documents Using the “Recent Items” Feature
There are a number of ways to quickly access documents you’ve recently opened. In a previous tip, I explained how to easily access documents when you already have that application open. However, there’s an easy way to access recent documents even if the application isn’t open. This feature is automatically activated in Windows XP, but you must proactively change a setting in Windows 7. Here’s how:

  • Go to the Desktop
  • Right click on the Windows Start icon located at the bottom left-hand corner
  • Choose Properties
  • On the Start Menu tab, click on Customize
  • Scroll down and check the box in front of Recent Items
  • Select OK
  • Select Apply and then OK again

Now the next time you want to access a recently opened document:

  • Go to the Desktop
  • Click on the Windows Start icon
  • Hold your cursor over Recent Items (in the grey area to the right)
  • A list of your 15 most recently opened documents will appear
  • Select the one you want and it opens automatically

I guarantee you’ll use this function daily!Feel free to contact Reba Nance at reban@cobar.org with questions.

December 6, 2012

Easily Jump to a Specific Page in Microsoft Word
To move around quickly in Microsoft Word documents, double-click on the bar at the bottom left-hand of the screen that contains the page numbers, select the page you want, and you’ll jump right to it!
Feel free to contact Reba Nance at reban@cobar.org with questions.

November 8, 2012

Word Tip - Print Out a Document in Double Spacing in Just 3 Clicks
Most of the documents we generate are single-spaced, but it's nice to print out a copy in double spacing if you want to easily read it, make notes or corrections, etc. It's a hassle to change the spacing in the format just to print out one copy. Here's the answer:

  1. Have the document open. Save it, if you haven't already.
  2. Press [Ctrl] and [A] at the same time. This will highlight your entire document.
  3. Press [Ctrl] and [2] at the same time. This changes the document to double spacing.
  4. Press [Ctrl] and [P] together to print your document.
  5. Close your document WITHOUT SAVING THE CHANGES. This ensures your document retains the original single spacing.

That's all there is to it!  Feel free to contact Reba Nance at reban@cobar.orgwith questions.

October 11, 2012

Comparing Two Documents in Word
Regardless of your practice area, there are times when you want to compare two documents and see the changes made. There is software that does this, but it can be expensive. The next time you want to compare two documents, try the built-in functionality in Word 2007 or 2010. Here’s how:
Open Word and select Review (in the ribbon) and then Compare. Select Compare again.
There are two choices—You will want to select Compare two versions of a document (legal blackline).
The Compare Documents box will open. First, on the left, choose the original document. The drop-down arrow will show you the most recent documents you worked with. If you don’t see the document there, select the folder icon to browse for the document you want. Select More to choose more fields to compare (if you wish). Select OK.
Now choose which document is the revised document by using the same procedure and select OK.
A new window will open in the middle that shows the compared document with the changes redlined. As you scroll through this, the top right-hand part of the screen will show the original document and the bottom right-hand part of the screen will show the revised document. It’s easy to follow along because it automatically shows the same part of all three documents.
If you wish, you can save the compared document as a new document (just be sure to give it a unique name) and you will now have a separate red-lined document you can save and print!
It sounds complicated, but it really isn’t. Give it a try and you’ll see!
Feel free to contact Reba Nance at reban@cobar.org with questions.

June 7, 2012

Double-Click to Start Typing Anywhere on a Page
Word has a very cool feature you may not know about. You can type anywhere in a document by simply moving your cursor to that exact place, double-clicking, and then typing. You don’t need to press to skip lines, you don’t need to press to move over, nor do you need to type and highlight the text in order to center or right-justify it.
Try this—open a blank Word document. Put you cursor in the middle of the page near the center, double-click, and start typing. Magically, your text will appear exactly where you put the cursor, plus it will center the text! Try the same thing by putting your cursor near the right-hand side of the page, double-click, and start typing. This time, the text will be right-justified. Put your cursor anywhere on a page (other than in the center or right-hand side), double-click, and the text will be aligned on the left.
As you can see, this allows you type exactly where you want text to appear without having to use any other keys to get there!
Feel free to contact Reba Nance at reban@cobar.org with questions.

GOOGLE

October 31, 2013

Tips for Getting Better Search Results with Google
For many of us, Google is the go-to place for searching the Internet. Most of us simply type in a keyword or two or we might type in an entire question. But there are ways to enter your search to obtain more relevant results. Rocket Matter has a great website, Legal Productivity, which has a terrific list of “10 Tips for Better Google Search Results.”

Read the full article here. Try out some of these tips. I guarantee you’ll have to wade through far fewer irrelevant search results.

April 4, 2013

Ultimate Guide to GMail - Free for Download
Many lawyers are using Gmail for business and/or personal e-mail. The Ultimate Guide to Gmail by Taty Sena is a free, handy and very informative PDF guide to using Gmail. It also includes valuable links to Gmail shortcuts and a Gmail cheat-sheet. It explains labels, setting, advanced settings, filters and more. If you are using Google Docs, Google Calendar, Tasks, or need help on just about any topic in Gmail this handy PDF document will likely provide some useful assistance for you.  http://manuals.makeuseof.com.s3.amazonaws.com/gmail-guide.pdf
Thanks to Diane Ebersole of the State Bar of Michigan and the ABA Practice Management Advisers for this tip.
Feel free to contact Reba Nance at reban@cobar.org with questions.

June 20, 2012

Tip of the Week from Mark Rosch - Undo Sending a Gmail Message
At one time or another, just about all of us have inadvertently sent an email message before we’ve actually finished writing it or pressed “Send” on a message that we never actually intended to send. Gmail and Google Apps for Business give users the ability “undo” that mistake.
“Undo Send” lets you set a cancellation period—up to 30 seconds—within which you can pull that message back. To turn on this feature, click the gear icon in the upper right-hand corner of the Gmail Inbox window and then scroll down, check the “Enable Undo Send” box, and select an amount of time (5, 10, 20, or 30 seconds) in which you can undo sending a message.
After you send an email with “Undo Send” enabled, a blue “Undo” link appears at the top of your screen. Clicking the link pulls the message back from being sent and reopens the message in a composition window so you can edit (or delete) it.
Click here
to get more tips from Mark Rosch and to learn more about his upcoming program, The Google-Powered Law Office: Search Tricks, Cloud Apps, and Research Tips, on June 29.

January 5, 2012              

Google Alerts
You can use Google Alerts to monitor anything on the Web. And did I mention it’s free?
It takes less than a minute to set one up, and you can use them to find out what’s being said about you, your client (or prospective client), an issue relevant to your practice (such as product recalls), a sports team, keep up to date on an industry, a news story, or anything else you can think of!
Once it’s been set up, Google will automatically search the Internet and send you an e-mail any time it finds information that matches your alert. To keep the number of alerts under control, check out the advanced options, which allow you to choose how often you receive alerts and determine how many results you see in each alert so they’re relevant to your query and of high quality. You can even limit it to a specific source such as blogs, news, or the Web.Click here for information on what alerts are, how they’re used, and how to set one up. Then, start simple. Take a minute now and set up an alert on yourself!

INTERNET/WEBSITE

April 25, 2014

Check out Legal Talk Network for Legal Podcasts
Legal Talk Network at http://legaltalknetwork.com is an online media network for legal professionals. Highlighting important issues and information in a talk show format, the podcasts featured on Legal Talk Network are hosted by leading professionals in the legal industry and feature high profile guests who share their experience and expertise. The programs are produced by professionals and are available on-demand through various channels, including on the Legal Talk Network website, iTunes, and iHeartRadio. Some of the recent topics include trends in legal technology, workers' comp matters, the un-billable hour, and much more!, The podcasts of Legal Talk Network are in the Top 10 for legal podcasts on iTunes, and flagship show Lawyer 2 Lawyer was named #1 on the ABA Journal’s list of the 5 Most Essential Podcasts for Law Firm Professionals.

 January 23, 2014

Customizing How Headers and Footers Print on Print-Outs of Web
 
You may have noticed that the printout of your web pages is missing the date it was printed, or maybe you’d like the Title of the page to print at the top left-hand corner instead of at the bottom.  Internet Explorer lets you decide what you want to print in the header and footer on web pages.  Or you can tell it to print nothing at all.  You can have up to 3 things on the header and 3 things on the footer (which appear on the left side, centered, and right side).  But you can also leave any of those 3 positions empty.  Tip - if you like the URL to print, you might put it on the footer on the left side and leave the center and right side empty so there’s more room to print the URL.  You can choose from the usual suspects (title, Page __ of ___, time, date, URL, etc.) but you can also put in something custom.  Here’s how to customize the header and footer that appears on print- outs of web pages:
1)  Open a webpage in Internet Explorer.
2)  Go to File, then Page Setup, find the section labeled Headers and Footers.
3) Use the drop-downs to choose which things you want printed.
Notice that you can also change the margins to allow more room.
4)  Click OK
That's it!
Feel free to contact Reba Nance at reban@cobar.org if you have questions.

March 6, 2014

                 Easy Ways to Encrypt Email AND Ensure You Don't Leave a Trail When You Browse the Internet
Email is a prime target for snooping. Encrypted email platforms can provide your clients with peace of mind. Encrypted messaging systems typically are Web-based and can provide the ability to securely store email and provide delivery tools for recipients to securely access it.Stories about governmentand business monitoring of citizens online have fanned interest in what can be done to remain anonymous. Attorneys are learning to expect that when they visit a website, their location, recent browsing history and interactions with other sites may be recorded. Less understood is what data is being gathered and how to prevent it.  The just-released March/April 2014 issue of ABA's Law Practice Magazine has a great article by Lincoln Mead that explains how entities can track where you go on the Internet - and what you can do to prevent it.  Check it out at:

http://www.americanbar.org/publications/law_practice_magazine/2014/march-april/creating-a-digital-island.html

Feel free to contact Reba Nance at reban@cobar.org if you have questions. 

 

July 25, 2013

Adding a Website to Internet Explorer's Favorites Bar
Adding a website to Favorites in IE is not the same as adding it to the Favorites bar. The Favorites bar sits right at the top of the page and lets you easily access a favorite website. Favorites requires several more clicks to access. The video below shows you how to easily add a website to your Favorites bar, as well as shortening the name of the link so you can have more websites listed on the page. Watch the video below to see how!

 

 

 

June 20, 2013

Schedule a Meeting the Easy Way
Scheduling meetings with multiple attendees can be incredibly difficult. Typically you'll suggest a couple of dates and times. Everyone responds to you and you then have to figure out which one works for the most number of attendees.
There is a much easier way. Take advantage of online scheduling apps. And no - you don't need an iPad or iPhone to use them. All you need is a computer.
Check out Steven Walling's article on the Top 10 Apps for Scheduling a Meeting Online at http://readwrite.com/2009/09/04/the-top-ten-apps-for-scheduling-a-meeting-online#awesm=~o8zJwUmyxLD4VE.
He covers all the front-runners and most are free.
Feel free to contact Reba Nance at reban@cobar.org with questions.

March 28. 2013

Does the Quote to Repair Your Car Sound High? Check Out These Websites!
We all know to get a quote before we authorize any auto repair. But for those of us who don't know the difference between a differential and a distributor cap, how do we know if the amount we're being quoted is fair? There are several websites that can help. Simply enter the make, model and year of your car - you'll be asked for your zip code, too. Some of these websites will also help diagnose the problem. Others will give you a local repair estimate in real-time. While estimates will vary, it does help to know whether it will cost $200 or $2,000!
www.2carpros.com
www.driverside.com
www.automd.com
www.freeautomechanic.com
www.myautorepairadvice.com
For questions, feel free to contact Reba Nance at reban@cobar.org.

March 21, 2013

Looking for Scholarly Articles? Check Out Google Scholar!
As you know, the Internet can be a great place to conduct research. The problem is weeding through the results to find credible sources. That's where Google Scholar at http://scholar.google.com/ comes in.
"Google Scholar provides a simple way to broadly search for sholarly literature.  From one place, you can search across many disciplines and sources: articles, theses, books, abstracts and court opinions from academic publishers, professional societies, online repositories, universities and other web sites. Google Scholar helps you find relevant work across the world of scholarly research."
Feel free to contact Reba Nance at reban@cobar.org with questions.

March 14, 2013

Acronym Finder
I was reading an article the other day titled "10 Simple Things SMB Websites Need to Fix Before SEO." I knew that SEO meant search engine optimization, but I wasn't sure about SMB. I quickly pulled up one of my favorite websites - Acronym Finder at www.acronymfinder.com.
I typed SMB in the box  at the top of the page in the middle and clicked the find button to the right of the box. I scrolled down a little and I saw that my search returned 59 meanings. "Small and Medium Business" was the second one listed, between “Server Message Block” and “Seven Mile Beach (Cayman Islands)”
Acronym Finder has been around since 1996 and currently has over 750,000 human-edited definitions for acronyms and abbreviations. It adds more than 5,000 new acronym definitions to its database each month. Every term is reviewed for accuracy, verified from multiple sources, categorized and edited by an experienced human editor.
The next time you come across an acronym or abbreviation you don't know, run it through Acronym Finder. I can almost guarantee you'll find what you're looking for!
Feel free to contact Reba Nance at reban@cobar.org with questions.

February 14, 2013

Free Full-Text Online Law Review/Journal Search
Check out the ABA's Legal Technology Resource Center's (LTRC) free search engin for law review and law journals at http://www.americanbar.org/groups/departments_offices/legal_technology_resources/resources/free_journal_search.html.
This free search engin searches the free full-text of over 400 online law review and law journals, as well as document repositories hosting academic papers and related publications such as Congressional Research Service reports. Several of the law reviews and legal journals (such as the Stanford Technology Law Review), working papers, and reports are available online only.
They also have a list of free full-text content online, but which must be searched/browsed manually at http://www.americanbar.org/groups/departments_offices/legal_technology_resources/resources/free_journal_search.html#manual.
Very cool! Feel free to contact Reba Nance at reban@cobar.org if you have any questions.

January 24, 2013

Keeping Up With Rule Changes
Many of us find out about a new rule (or a rule change) after it's been in effect for a while -- sometimes with unfortunate consequences. Fortunately for us, CBA CLE keeps up on new rules and proposed rules, and then publishes them in one place (with commentary). Here's how to find out about proposed and adopted rules:
Go to CBA CLE's Blog at www.cbaclelegalconnection.com
Hold your curser over UPDATES near the upper left-hand corner, a drop-down menu will give you a choice of Adopted Rule Changes or Proposed Rule Changes.
The posted information is in chronological order, with the most current postings on top. Included in the post is typically information summarizing the rule change, a link to the text of the change, a red-lined copy (if available), the date it goes into effect, and comment periods or hearings on proposed rules.
Now you know where to go, but you still must check it regularly. Next week's tip will show you how to set up a recurring appointment in your calendar (or a recurring reminder to check for new rule updates!)
Feel free to contact Reba Nance at reban@cobar.org with questions.

January 17, 2013

Website for Historical Stock Quotes
Maybe you're gathering the information you need to file your tax return. Maybe you're working on a divorce settlement that includes stocks. Perhaps you're interested in following a stock you're considering adding to your personal portfolio. In these scenarios, it is helpful to know what a stock was worth on a particular date. Most of us know where we can go to that information regarding the value as of today, but there are websites where you can also get historical stock quotes. One of my favorites is Big Charts at http://bigcharts.marketwatch.com/historical/default.asp.
Enter the symbol for the stock in the box that says Enter Symbol: and the date you want in the EnterDate field. Then click on LOOK UP. You'll see a chart with the Opening, Closing Price, High, Low and Volume for that stock on that date. If you don't know the symbol, click on Global Symbol Lookup near the top left-hand side.
You can also track a stock over a period of time. In the box to the right of the Global Symbol Lookup enter the stock symbol. Now click on the down arrow to the right of that box and you can choose to see how the stock has performed over various periods of time, including 5 days, 6 months, 3 years, 10 years, and more. You can then click on email this chart or printer-friendly format and you have some very useful information!
Feel free to contact Reba Nance at reban@cobar.org with questions.

July 19, 2012

Down For Everyone or Just Me?
You’re on the Internet, but you can’t get a website to pull up. It could be that the website is down, or it could be something on your end. Perhaps your Internet connection is down or is being slow, or maybe there’s a problem with your computer. You could have too many Internet temporary files, causing your connection to slow down. It’s possible that your processor is slow. There are a number of issues that could cause issues when loading a site.
The next time you’re having trouble getting to a website, check out downforeveryoneorjustme.com. The sole purpose of this site is to check if the website you're trying to access is actually down for everyone. Once there, you can enter the URL of the site you’re trying to access, and then either click on “or just me?” or hit Enter on your keyboard. The site comes back with a screen that tells us whether the site itself is down or whether it's just you. Very cool!
Feel free to contact Reba Nance at reban@cobar.org with questions.

May 10, 2012

Internet—Free Tool/Service to Remotely Share Screens and Collaborate on Documents
You may have heard of WebEx and Go to Meeting, or even participated in a session using these tools. When connected to the Internet, both allow you to see someone else’s screen and are used for document review and collaboration, demonstrations of anything that can be displayed on a computer screen, software training, remote tech support, and more. Perhaps you never checked these out because you assumed you couldn’t afford them.
Now there’s a free service that is amazingly full-featured. Check out Join.me. Click on Take a Tour and watch a short video outlining the features of the free version. There is a paid version as well, but I’d suggest starting with the free version—it may be all you need.

The free version of Join.me features:

  • Internet calling
  • Screen sharing
  • 250 viewers
  • Share control
  • Multi-monitor
  • Chat
  • Send files
  • Viewer: iPad/iPhone or Android

The paid version (join.me pro) includes everything in the free version plus:

  • Unified audio
  • Presenter swap
  • Pro desktop app
  • Personal link & background
  • Meeting scheduler
  • Meeting lock
  • User management
  • International conference lines

I encourage you to take a look at Join.Me, I guarantee you’ll love it—and free is good!
Contact Reba Nance at reban@cobar.org with questions.

April 19, 2012

DifferenceBetween.com
Use this website to learn the differences between any two things.  It can range from something as simple as the difference between a motel and a hotel or a food processor and a blender, or as complicated as the difference between the iPad 2 and the IPAD 3.  Enter the two terms (or items) in the search boxes in the upper right-hand corner and click on Go. The website will return a list of articles prepared by their staff.  Scroll down a little to find what you’re looking for. It took only a second for me to see that the iPhone 4s is the same size as the iPhone 4, so now I know I’ll be able to use the same case when I upgrade!
Feel free to contact Reba Nance at reban@cobar.org with questions.

March 22, 2012

Test the Speed of Your Internet Connection – For Free!
Sometimes, ISPs will be a bit “misleading” about the download/upload speed of their service. Really. Perhaps a little variance is not an issue if you have a cable link, but for rural or home offices that have to depend on satellite or an Internet stick service this can be frustrating. It is even more frustrating if you don't have the ability to prove you are getting less than you paid for. The answer is–Speedtest.net
Free. Click "Begin Now" and it will test how fast your connection to the Internet is. No need to do the scan or anything like that. Monitor it through out the day to see whether it varies, especially if you use an internet stick or satellite (peak hours are 5 pm to 1am). If you do use an Internet stick or satellite, 0.8 is the minimum download speed you would want. Above 2.0 is good (or so I was told).
Thanks to Bjorn Christianson, Q.C., my counterpart in Manitoba, Canada, for today’s tip. Feel free to contact Reba Nance at reban@cobar.org with questions.

February 2, 2012

Interested in a Do-it-Yourself Website for $200 or Less? The CBA’s Solo-Small Firm Project Shows You How!
Interested in a do-it-yourself approach to a new website that won’t break your budget? Go to the CBA Solo/Small Firm’s blog and check out the WordPress website project! WordPress sites are hybrid websites that allow easy updating to keep content fresh (and your Google score in respectable shape). Matt Willson (tech-savvy screencasting) and Barb Cashman (written posts about best practices) explain in simple steps how to do it. Go here for the very first post - http://soloincolo.com/legal-website-200-or-less. Even if you decide you would rather have someone else do it for you – you’ll learn enough to understand what to consider, and be knowledgeable enough to work with consultant. Look for the next phase of their project coming soon – Integrating social media and WordPress plug-ins.
Feel free to contact Reba Nance at reban@cobar.org with questions.

January 5, 2012              

Google Alerts
You can use Google Alerts to monitor anything on the Web. And did I mention it’s free?
It takes less than a minute to set one up, and you can use them to find out what’s being said about you, your client (or prospective client), an issue relevant to your practice (such as product recalls), a sports team, keep up to date on an industry, a news story, or anything else you can think of!
Once it’s been set up, Google will automatically search the Internet and send you an e-mail any time it finds information that matches your alert. To keep the number of alerts under control, check out the advanced options, which allow you to choose how often you receive alerts and determine how many results you see in each alert so they’re relevant to your query and of high quality. You can even limit it to a specific source such as blogs, news, or the Web.
Click here for information on what alerts are, how they’re used, and how to set one up. Then, start simple. Take a minute now and set up an alert on yourself!